PD Approval Letter Generator

Dear [Principal/Administrator Name],

I am writing to formally request approval to attend MidSchoolMath National Conference 2027, taking place on Mar 4–6, 2027 at Santa Fe, NM, USA.

This conference focuses on Teaching & Curriculum and STEM Education. I am specifically interested in this opportunity because it aligns directly with our School Improvement Plan goal of [insert school goal], and will allow me to bring back actionable strategies to improve student outcomes in my [Subject/Grade] classroom.

Below is a breakdown of the costs associated with this professional development:

  • Registration Fee: $[Amount]
  • Travel/Accommodation: $[Amount]
  • Total Cost: $[Amount]

Justification of spending:

  • Registration rates are comparable to, or lower than, other national education conferences, and the mid-sized host city of Santa Fe keeps hotel and travel costs substantially lower than typical national events.
  • Attendance earns 10 contact hours of documented professional learning (13 with the pre-conference workshop), with a personalised certificate of attendance that meets professional learning requirements in most US states.
  • It is the only national conference focused specifically on grades 5–8 mathematics, addressing the 'mid school math cliff' — the steepest decline in math achievement of any OECD country between 4th and 9th grade.
  • Attendance is intentionally capped at around 700 educators with 50+ concurrent sessions, and all attendees receive complimentary copies of the keynote speakers' books.
  • 10 contact hours of professional learning for the full conference (Mar 5–6), plus 3 additional hours for the pre-conference workshop. A personalised certificate of attendance is provided.

To ensure there is no disruption to student learning, I will prepare detailed lesson plans and materials for a substitute teacher during my absence. Upon my return, I would be glad to share the key takeaways with the [Department/Grade-Level] team or during a future staff meeting to maximize the benefit of this PD for our wider school community.

Thank you for your time and your continued support of my professional growth. Please let me know if you need any additional documentation (such as the event brochure or a formal agenda) or if we can briefly discuss this request.

Event details: https://www.midschoolmath.com/conference

Best regards,

[Your Name]
[Your Title/Grade]
[School Name]
[Contact Information]

Tip: bookmark this page or launch it from any conference listing to pre-fill the details.