This Privacy Policy explains how K-12 Conferences ("we", "us", "our") collects, uses, and protects information when you use our website and services (the "Site"). We are committed to handling your data responsibly and in compliance with applicable laws, including the EU GDPR, UK GDPR, the California Consumer Privacy Act (CCPA/CPRA), and the Children's Online Privacy Protection Act (COPPA).
1. Information We Collect
Information you provide
- Account details: name, email, role (teacher, vendor, organiser, speaker), organisation, school or company name, job title.
- Submitted content: conference listings, blog posts, speaker bios, saved itineraries, notes, attendance status.
- Payment details for paid promotion (processed by our payment provider — we do not store card numbers).
- Correspondence you send us (e.g. support emails).
Information collected automatically
- Log data: IP address, browser type, device, pages viewed, referring URL, timestamps.
- Cookies and similar technologies (see our Cookie Policy).
- Outbound click tracking when you click a partner link (e.g. hotel, travel, sponsor).
2. How We Use Information
- To operate, maintain, and improve the Site.
- To create and manage your account and personalise features (e.g. role-based itineraries).
- To process paid promotions and send transactional emails.
- To communicate updates, newsletters (you can opt out at any time), and respond to support requests.
- To detect and prevent fraud, abuse, and security incidents.
- To comply with legal obligations.
3. Legal Bases (EEA / UK users)
We process personal data on the bases of: performance of a contract (providing the service), legitimate interests (improving and securing the platform, marketing our own services), consent (non-essential cookies, marketing email), and legal obligation.
4. Sharing of Information
We do not sell your personal information. We share data only with:
- Service providers who host and operate the Site (e.g. cloud hosting, database, email delivery, analytics) under contract.
- Conference organisers and vendors when you explicitly opt in (e.g. marking yourself as attending publicly, requesting a vendor connection).
- Authorities when required by law, subpoena, or to protect our rights.
- A successor in the event of a merger, acquisition, or asset sale.
5. International Transfers
We are based in the United States. If you access the Site from outside the US, your information will be transferred to and processed in the US. Where required, we use Standard Contractual Clauses or other lawful transfer mechanisms.
6. Data Retention
We retain personal data for as long as your account is active or as needed to provide the service. You may request deletion at any time (see "Your Rights" below). We may retain limited data to comply with legal obligations, resolve disputes, and enforce agreements.
7. Your Rights
Depending on where you live, you may have the right to:
- Access, correct, or delete your personal information.
- Object to or restrict certain processing.
- Receive a portable copy of your data.
- Withdraw consent (e.g. for marketing emails or cookies).
- (California) Opt out of any "sale" or "sharing" of personal information — we do not sell personal data.
- Lodge a complaint with your local data protection authority.
To exercise any of these rights, email hello@k12conferences.com.
8. Security
We use industry-standard safeguards (encryption in transit, role-based access, hosted infrastructure with managed authentication) to protect your data. No system is 100% secure; we cannot guarantee absolute security.
9. Children's Privacy
The Site is intended for educators, vendors, organisers, and speakers — it is not directed to children under 13. We do not knowingly collect personal information from children. If you believe a child has provided us data, contact us and we will delete it.
10. Changes
We may update this Privacy Policy from time to time. Material changes will be posted on this page with a revised "Last updated" date.
11. Contact
Privacy questions? Email hello@k12conferences.com or write to: K-12 Conferences, 1 Broadway, 14th Floor, Cambridge, MA 02142, USA.